Result Upload & Amendment Policy

Please note that this policy will be replaced by the Assessment in Coursework Programs Policy and the Unit Assessment Procedures as of 15 February 2010.  Details can be found in Current Policy Projects.

UPLOAD OF RESULTS

Each semester the Examinations Unit publish information for faculties regarding the date by which all student unit results must be uploaded to the student database.

Teaching departments must upload all student results to the student database, prior to this date, irrespective of the Faculty or course owner of the student, so that Board of Examiners meetings can proceed.

RESULT AMENDMENTS

Amendments to student results after the Board of Examiners meeting must be submitted to the owning Faculty via the completion of a "Post BOE Result Amendment" form, with detail of the reason for the late or amended result.

This form must be signed by the Unit Examiner and one of the following - Head of School, Department or Faculty: Chair of the Board of Examiners: or delegate.

Amended results must be entered into the Student Database by the "course owner faculty".

Amended results for double degree courses must be provided to the "managing" Faculty for entry.

The Post BOE Result Amendment Form must be stored with the BOE register.

AUDIT

An audit of all amended results must be performed at least twice per year by each Faculty.  Post BOE Amendment Forms are to be checked against amended records extracted from the Student Database.

Purpose and Rationale

• This suggested policy has been initiated following recommendations made by the Auditor General
• The upload of results by teaching departments will ensure results are available for each Faculty to conduct a Board of Examiners meeting.
• This policy ensures all late and amended results are approved by the course owner faculty.

Scope

This policy applies to assessments conducted for coursework units and degrees.

Definitions

"Amended result" refers to any result entered or modified in the Student Database after the published results upload date.

Related Documents

• Results Upload and Amendment Procedures
• Grading Scale Procedures
• Examinations Policy and Procedures
• Assessment of Coursework Policy and Procedures
• Special Consideration Policy and Procedures
• Alternative Arrangements for Assessment Policy and Procedures
• Plagiarism and Cheating Policy and Procedures
• Graduate/Postgraduate Assessment Policy

Governing Documents

• Monash University Act 1958
• Statute 6.1.2 Courses and Degrees
• Examinations Regulations  

Responsibilities for Implementation

• Divisional Director, Student & Staff Services Division 
• All Faculty Manager

Date Effective

Semester One 2005

Review Schedule

Academic Board will consider this policy for review three years after approval, or earlier if required.

Approved

Approved by the Academic Board at Meeting 2-2005 held on Wednesday 23 March 2005.