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Grading Scale Procedures

Parent Policy

Grading Scale Policy

When grades are awarded for coursework units or Honours coursework degrees the following procedures should be used.

Near Pass (NP)

The Faculty in which a student is enrolled for his or her degree has the right to make judgements regarding the use of Near Pass grades in allowing progress in the degree.

All results in the Near Pass (NP) range (45-49) are initially returned as Fail (N) and the Board of Examiners have the authority to convert the N grades to NP grades where Faculty regulations and degree requirements allow.

Faculties should not award more ‘NP’ grades to a student than they are prepared to count toward the degree. They may, however, attach conditions to an ‘NP’ grade where sequences of units are involved.

Faculties should advise the Education Committee and the Academic Board of the function (if any) of NP grades in allowing student progression in each of the degree(s) offered.

Responsibility

Board of Examiners
Faculty Dean

Fail Mark Verification

Each faculty must have a process (reported to, and approved by, Academic Board) for verifying fail marks which contribute to a final fail result. This requirement shall not apply to pieces of work completed during the course of a unit each of which is worth no more than 10 per cent of the final mark, unless the total of such pieces exceeds 30 per cent of the final mark.

Responsibility

Board of Examiners
Faculty Dean

Unit Hurdle Requirements

Unit guides should indicate the grade that a student will be given if hurdle requirements for a unit are not met.

Responsibility

Unit Leader

Interim Grades

Upon completion of study and accompanying assessment requirements, each unit will be assigned a Final Grade according to the approved grading schema. 

Where assessment has not been finalised by the date results are published in a study period, this will be signified by the appropriate interim grade (Deferred Assessment, Supplementary Assessment or Withheld).

When results are formally released for a semester; all units must have a grade recorded, whether Final or Interim.

Responsibility

Board of Examiners
Faculty Dean

Deferred Assessment (DEF)

Used to indicate that a deferred examination (only) has been approved.

The Deferred Assessment grade is used to create records for examination purposes in officially designated supplementary assessment periods – i.e. the Supplementary and Deferred Examination period in August/September for semester 1 units and January/February for semester 2 units.

Deferred Assessment grades must be converted to a final grade no later than the date when Supplementary and Deferred Examination results for that teaching period are published.

Responsibility

Board of Examiners
Faculty Dean

Supplementary Assessment (NS)

Used to indicate when all assessment has been completed but a pass has not resulted, and some form of supplementary assessment has been granted.

Supplementary Assessment grades must be converted to a final grade no later than the date when Supplementary and Deferred Examination results for that teaching period are published.

Responsibility

Board of Examiners
Faculty Dean

Withheld

Used to indicate that not all assessment tasks have been assessed and that a final grade can not yet be recorded.

Withheld grades must be converted to a final grade no later than 12 weeks after the associated Callista teaching period end date for that unit.

Responsibility

Board of Examiners
Faculty Dean

Withdrawn Fail (WN)

Withdrawn Fail is awarded to students who apply to withdraw from units of study between Monday of Week 10 in a standard semester (or equivalent in a non-standard semester) and the last day of the teaching period in that semester.

For this purpose,

a) Week 10 is the tenth week following the teaching start date, including any semester break, and

b) the Student Administration web pages will contain the actual dates for standard and non-standard semesters.

Students may not withdraw from units in a semester after the last day of the teaching period in that semester.

Responsibility

Board of Examiners
Faculty Dean

Contact Person: Education Policy