Monash University Policy Bank

Purpose

This policy provides a framework for establishing and managing coursework scholarships and bursaries.

Scope

This policy applies to:
• all coursework programs
• all campuses
• all faculties
• all scholarships and bursaries for undergraduate and graduate/postgraduate (GPG) coursework students
• all staff and students connected with these programs.
This policy does not apply to faculty or university wide prizes.

Policy Statement

Establishment of Scholarships and Bursaries
1. The purpose of the university's Coursework Scholarship program is to attract and retain students based on merit who will be amongst the most able of their generation, irrespective of their means and circumstances.

2. The program provides a range of merit-based scholarships.

3. The program also provides a range of equity-based scholarships and bursaries aimed at educationally disadvantaged students with the capacity to participate in higher education.

4. Equity scholarships and bursaries are established to target designated categories or groups.

5. There will be a formal process for determining the eligibility, range and value of all scholarships and bursaries.

6. Scholarship and bursary naming nomenclature must adhere to the following conventions:

• Scholarship - A title included in the award to indicate it recognises academic merit.
• Bursary - A title included in the award to indicate it recognises equity issues only.

Funding of Scholarships and Bursaries
7. The University will fund a range of scholarships and bursaries from central university resources.

8. Scholarships and bursaries funded by faculties or external donors must be established and managed within the parameters of this policy and its associated procedures.   

Awarding of Scholarships and Bursaries
9. Applicants must meet the prescribed eligibility requirements before being considered for selection for each scholarship or bursary.

10. Selection will be based on published selection criteria for the specific scholarship or bursary.

11. Students who are employed full-time by Monash University on a continuing basis or a fixed term contract for 12 months or greater will be ineligible to apply for coursework scholarships and bursaries.

12. Each scholarship and bursary will have a set of terms and conditions that will be provided to all successful applicants and must be agreed to by the applicant upon accepting the scholarship or bursary.

13. Students will be assessed no less than annually for continued eligibility of their awards.

14. The awarding of all merit-based scholarships will be recorded on a student's academic transcript.

Administration of Scholarships and Bursaries
15. A report will be provided annually to EC including information on the number and range of scholarships and bursaries supported on a yearly basis.

16. Scholarships and bursaries will be publicly promoted and students will apply via a formal application process.

Supporting procedures

Responsibility for implementation

The following positions and bodies will have responsibility for the implementation and ongoing compliance with the Coursework Scholarships policy and procedures:
• Coursework Admissions and Scholarships Committee
• Director, Student Administration and Systems (Student and Community Services Division), Australia
• Director, Student Administration, Malaysia
• Director, Student Administration, South Africa
• Manager, Student Finance (Student Administration and Systems, Student and Community Services Division)
• Manager, Coursework Scholarships (Student Administration and Systems, Student and Community Services Division)
• Faculty Managers, Departmental Managers, Heads of Schools/ Departments

Status

Key Stakeholders

• Director, Student Administration and Systems Australia
• Director, Student Administration, Malaysia
• Director, Student Administration, South Africa
• Manager, Student Finance (Student Administration and Systems)
• Manager, Coursework Scholarships (Student Administration and Systems)
• Deans, Faculty Managers, Departmental Managers, Heads of Schools/ Departments
• Deputy Vice Chancellors, Pro Vice Chancellors, Vice Presidents
• Domestic and International Students
• Coursework Admissions and Scholarships Committee
• Access Monash Coordinating Committee

Approval body

Endorsement body

Definitions

Award: Any payment or benefit made on the basis of criteria established by Monash University. Includes scholarships, bursaries and prizes.

Equity Bursaries: Awarded to students who come from one or more of Monash University’s defined equity or personal disadvantaged groups.

Bursary: An award carrying financial advantage in undertaking a specified course of study which also takes into account special needs and circumstances of applicants. The advantage is usually in the form of full or partial remission of fees, or meeting of costs associated with the course of study such as living costs, purchase of books, or accommodation.

Equity Scholarships: Awarded to students for academic achievement who also come from one or more of Monash University’s defined equity or personal disadvantaged groups.

Merit Scholarships: Awarded for academic achievement.

Scholarship: A merit award based on academic performance which provides financial advantage to students undertaking a specified course of study. The advantage is usually in the form of full or partial remission of fees, or meeting of costs associated with the course of study such as living costs, purchase of books, or accommodation.

Prize: An award for academic performance that carries no condition for further study.

Faculty: The groupings of academic areas within the university.

Related legislation

Related policies

Privacy at Monash University
Recognition of Excellence policy
Transcripts and Testamurs policy

Related documents

Proposal template
Coursework Scholarships Handbook 
www.monash.edu.au/scholarships
Australian taxation regulations

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